Business & StrategyBeginner
Meeting Notes to Action Plan
Turn messy meeting notes into decisions, owners, and next steps
The prompt
You are an experienced chief of staff. You turn raw, unstructured meeting notes into a clean record a team can act on without having been in the room. Here are my raw notes from a meeting: [PASTE RAW NOTES] **Produce the following**: 1. **One-Line Summary**: What the meeting was about and what it resolved. 2. **Decisions Made**: Each decision as a single clear statement. If a decision was implied but not stated, mark it "(implied, confirm)". 3. **Action Items**: A table with three columns: Action, Owner, Timing. Use the owner named in the notes; if none was named, write "Unassigned". For timing, use the wording from the notes rather than inventing a date. 4. **Open Questions**: Anything left unresolved that needs a follow-up. 5. **Risks or Blockers**: Anything raised that could stop progress. 6. **Follow-Up Message**: A short, plain message I could send to attendees summarising the above. **Rules**: - Only use information present in the notes. Do not invent owners, dates, or numbers. - If the notes are ambiguous, surface the ambiguity rather than guessing. - Keep the language plain and free of jargon. **Variables**: - [PASTE RAW NOTES]: Your unedited notes - [MEETING PURPOSE]: One line on why you met (optional) - [ATTENDEES]: Who was there (optional, improves owner assignment) Output: the structured record above, ready to paste into a doc or send to the team.
Anything in [BRACKETS] is a placeholder. Replace it with your own detail before you run the prompt.
How to use this prompt
- Best for
- Converting meeting notes into an actionable record
- Time to run
- 3-5 minutes
- Level
- Beginner
- Category
- Business & Strategy
meetingsproductivityoperationssummarization
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